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At each regular Council meeting, Council will hear from residents or other parties who wish to speak to Council regarding issues affecting the Village of Belcarra. In order to appear before Council you must submit a request in writing to the Corporate Officer by 12:00 noon on the Tuesday prior to the Council meeting at which you wish to appear. (If there is a scheduling problem with the request, you will be contacted by a staff member to make alternate arrangements for your request).
Your request must include your name, address, telephone number where you can be reached during the day, and the issue you wish to discussion. Please use this Delegation Request Form to request an appearance as a delegation.
Mail or Delivery to: Village of Belcarra, 4084 Bedwell Bay Road Belcarra, BC V3H 4P8
Email: aseibert@belcarra.ca
Fax 604-939-5034
You will be contacted by a municipal staff member to confirm your attendance at the meeting. If you require any audio/visual equipment, please advise the staff member at this time.
The Council meeting begins at 7:00 pm in the Belcarra Village Hall. Delegations are one of the first items of business on the agenda, so it is important to be at the meeting by 6:45 pm. If you have made arrangements to use audio/visual equipment, it is recommended you meet with the Corporate Officer by 6:45 pm.
When it is time for you to speak, the Mayor will call your name, at which time you will come forward to the front of the meeting room. Please be sure to clearly state your name and address at the start of your presentation. You will be given ten minutes to make your presentation (or more with the consent of Council), after which the Mayor and/or Council members may ask you questions.
Once you have finished your presentation, you may resume your seat to watch the remainder of the meeting, or you may leave. If you elect to leave at this time, please do so in a quiet, orderly manner so as not to interrupt the meeting. If you have any questions regarding the Delegation Process, contact the Municipal Coordinator (prichardson@belcarra.ca).
If you have any questions regarding the Delegation Request Process, contact the Corporate Officer by email: aseibert@belcarra.ca, by telephone: 604-937-4100, by fax: 604-939-5034, or visit the Village Office from Monday to Friday between 8:00 am and 4:00 pm
Note: Although the municipality tries to assure the accuracy of all information presented here, you should confirm all information before making any decisions based on it. Information can be confirmed with the Corporate Officer, Amanda Seibert.
A period of fifteen (15) minutes will be made available on each Regular Council Meeting Agenda for members of the public to make submissions to Council. Any person wishing to speak during Public Input Period must so indicate by raising their hand. Each person will be permitted 2 minutes to comment on items presented on the agenda. A second opportunity to speak is permitted when all other interested parties have had an opportunity to provide their comments. Comments must be directed to the Chair of the meeting and not to individual members of Council. Public Input Period is a venue for submissions in the form of statements. Questions can be directed to Question Period at the end of the agenda.
Agendas are posted on Thursday afternoons the week prior to the Council meetings.
The Village of Belcarra Council meetings are held in person at the municipal hall. Meetings can also be viewed livestream on the Village of Belcarra YouTube channel at Village of Belcarra – YouTube.
As per Council Procedure Bylaw No. 593-2021, a 20-minute Public Question Period is held at the end of each Council meeting. Questions from the Council meeting agenda will be addressed first, followed by questions on other topics. A maximum of 2 minutes is allowed for each question, staff will start a clock, and speaker time will end at the two-minute mark.
Residents attending in-person will be called upon to ask questions first, followed by any questions that have been received electronically. Those in the Gallery wishing to speak during Public Question Period are asked to raise their hand and when recognized by the Chair, to stand and state their first and last name so all participants know who is speaking.
In-person gallery attendees shall not interrupt Council discussion. Doing so may result in removal from the meeting.
For those watching the meeting virtually, questions related to agenda items can be emailed to the Corporate Officer at the start of Question Period and will be read after questions from those attending in person: aseibert@belcarra.ca